Educational Grants

The purpose of the Educational Grants page is to document the difference between the participant's total cost of training program attendance and grant assistance available to him/her.

The Education Grants page can be used in two ways:

• Users can first enter the amount of grant funding available without an Individual Training Account (ITA) to determine if WIOA funds are needed to meet the total cost of attendance.
• Users can get the ITA amount and the amount of grant funding to document that the total of all assistance available did not exceed the total cost of attendance.

Initially, the Total Grant and Aid Available section and the Balance of Attendance Costs section are display-only and all amounts are zero. After users enter and save the grant amounts and attendance costs, AJL calculates and displays the total assistance available and balance of costs. Users can return to the page after saving the initial information to view the calculated costs.

To modify the grant amounts of costs of attendance, enter the modified amounts and save. AJL re-calculates and displays the revised amounts.

Add/Edit Educational Grants

1. Navigate to the Educational Grants page (Job Seeker > Program > Enrollment > Educational Grants).
2. Complete the fields on the Educational Grants page, according to the following instructions:

   • ITA Issued

     • ITA Issued: If an ITA was issued, check the box.
     • ITA Begin Date: Type the begin date of the ITA. If the job seeker is enrolled in training, the training service begin date displays, but is editable.
     • ITA End Date: Type the end date of the ITA.
     • ITA Amount: Type the amount of the ITA.
     • Second ITA Amount: If a second ITA was issued, enter the amount of the second ITA.
     • Third ITA: If a third ITA was issued, enter the amount of the third ITA.
     • Demand Occupation (O*NET-Soc) Title: Display only.
     • Demand Occupation (O*NET-Doc) Title: If the job seeker is enrolled in training, the O*NET code for the training service displays, but is editable. Use the O*NET Lookup button to change the O*NET code.

   • Pell Grant

     • Pell Grant: If a Pell Grant was awarded, check the box.
     • Grant Begin Date: Type the begin date of the Pell Grant.
     • Grant End Date: Type the end date of the Pell Grant.
     • Initial Grant Amount: Type the amount of the Pell Grant.
     • Second Grant Amount: If a second Pell Grant was issued, enter the amount of the second Pell Grant.
     • Third Grant Amount: If a third Pell Grant was issued, enter the amount of the third Pell Grant.

   • Other Federal Grant

     • Other Federal Grant: If an Other Federal Grant was awarded, check the box.
     • Grant Begin Date: Type the begin date of the Other Federal Grant.
     • Grant End Date: Type the end date of the Other Federal Grant.
     • Initial Grant Amount: Type the amount of the Other Federal Grant.
     • Second Grant Amount: If a second Other Federal Grant was issued, enter the amount of the second Other Federal Grant.
     • Third Grant Amount: If a third Other Federal Grant was issued, enter the amount of the third Other Federal Grant.

   • State Aid

     • State Aid: If a State Aid was awarded, check the box.
     • Grant Begin Date: Type the begin date of the State Aid.
     • Grant End Date: Type the end date of the State Aid.
     • Initial Grant Amount: Type the amount of the State Aid.
     • Second Grant Amount: If a second State Aid was issued, enter the amount of the second State Aid.
     • Third Grant Amount: If a third State Aid was issued, enter the amount of the third State Aid.

   • Institutional Aid

     • Institutional Aid: If Institutional Aid was awarded, check the box.
     • Grant Begin Date: Type the begin date of the Institutional Aid.
     • Grant End Date: Type the end date of the Institutional Aid.
     • Initial Grant Amount: Type the amount of the Institutional Aid.
     • Second Grant Amount: If a second Institutional Aid was issued, enter the amount of the second Institutional Aid.
     • Third Grant Amount: If a third Institutional Aid was issued, enter the amount of the third Institutional Aid.

   • Other Financial Aid

     • Other Financial Aid: If Other Financial Aid was awarded, check the box.
     • Grant Begin Date: Type the begin date of the Other Financial Aid.
     • Grant End Date: Type the end date of the Other Financial Aid.
     • Initial Grant Amount: Type the amount of the Other Financial Aid.
     • Second Grant Amount: If a second Other Financial Aid was issued, enter the amount of the second Other Financial Aid.
     • Third Grant Amount: If a third Other Financial Aid was issued, enter the amount of the third Other Financial Aid.

   • Total Grant and Aid Available

     • The fields in the Total Grant and Aid Available section are display only. On initial entry, all fields display zero. AJL calculates total available from the amounts entered for the various types of grants and financial aid.
     • Initial Grant Amount: Calculated; display-only.
     • Second Grant Amount: Calculated; display-only.
     • Third Grant Amount: Calculated; display-only.

   • Training Program Cost of Attendance

     • Initial Amount: Type the initial amount for the cost of attendance.
     • Second Amount: Type the second amount for the cost of attendance.
     • Third Amount: Type the third amount for the cost of attendance.

   • Balance of Attendance Costs

     • The fields in the Balance of Attendance Costs section are display only. On initial entry, all fields display zeroes. AJL calculates Balance of Attendance Costs using Total Grant and Aid Available and Training Program Cost of Attendance.
     • Initial Amount: Calculated; display-only.
     • Second Amount: Calculated; display-only.
     • Third Amount: Calculated; display-only.
3. Click Save to save information and execute the calculations for Total Grant and Aid Available and Balance of Attendance Costs. The Enrollment Details page displays. To view or edit the grants received and calculated amounts, click the Educational Grants link.